Grant proposals consist of a variety of components depending on each grant’s requirements. Most require some form of a budget, whether that is a simple project budget or a complex organizational budget, or both. Some will also include a budget narrative or justification and any number of other attachments. But in any grant proposal, the narrative is where you will likely spend most of your time. Fortunately, the proposal’s narrative is the fun part! This is where you get to put your storytelling skills to work. So how do you get started? Much like an author would begin a novel, start with an outline.

As grant writers, we help secure much-needed funding so projects or programs can fulfill their objectives. As our society evolves, more and more funders are including cultural competency questions in their grant applications. Funders want to know that investing in your organization’s project or program helps a vast array of people and that your organization is cognizant of serving people in a way that is inclusive, respectful of diversity, and equitable. However, much like the for-profit world, the non-profit sector is not always diverse or culturally competent.

During my years as the staff grant writer/developer/manager at a small liberal arts university, I had the privilege of working with exceptionally talented faculty members who were passionate about developing their programs with grant funding. I also had the privilege of working with executive level administrators skilled at driving the strategic plan and maintaining the daily operations of the university. Neither stakeholder group had the time or inclination to wade through the minutia of funder requirements. That was my job. Described below are some of the strategies I found effective for educating key personnel and organization administrators about the “shall” and “shall not” of funder requirements.

In Part 1, we talked about finding and using existing needs assessments. But suppose no appropriate needs assessment data already exists. How do you start the needs planning process?

There are many ways to think about budgeting in relation to grants. Essential to a well-run grants program is planning what discerns program or project creation needs from budget relieving needs. Program/project creation - funds to help create a new program or project that aligns with the organization’s mission. Budget relieving - funds that help ‘plug’ holes and relieve existing expenses.