All the time and effort you put into designing a great project and developing a clear, well-written grant proposal has paid off and you’ve received a notice of award from the funder. Now, it’s time to ensure that you are a great steward of the grant funds that you have received.

Staying on top of your grant projects doesn’t necessarily require fancy software or the newest technology. Data or donor management systems are excellent tools, but you only get out of them what you put in. Small organizations sometimes don’t have the staff capacity it takes to utilize all the features they offer. However, if you start organized, it’s much easier to stay organized no matter what system you are working with. Start with the basics. Set up an organized filing or record-keeping process, learn what you need (and what you don’t), and take advantage of technology-supported opportunities when the options arise. If time and cost are obstacles for your organization, here are five tips to keep it together until you have greater capacity:

Prospect research is the term commonly used for the process of identifying potential sources of funding for an organization or program. If your organization is a small or start-up nonprofit with limited staff or development support, the task of prospect research can feel both urgent and overwhelming. Fear not. Here are a few tips for beginning your prospect research process that will help start you on a path to success.

Defining Small Nonprofits: Whether a nonprofit or not-for-profit, a charitable organization’s “size” is not determined by its facility, number of staff, or services to the public but by the size of its operating budget. Large organizations have operating budgets in the $10- $50MM range, while organizations with annual budgets of $5MM or less are considered small. Large, nationally affiliated organizations tend to get the lion’s share of public recognition and visibility; however, they are not representative of the U.S. nonprofit sector as a whole. In fact, the National Council of Nonprofits reports that 92% of organizations within the nonprofit sector are small organizations with annual revenue of less than $1MM. Yet the reality is that all charitable organizations depend on public and private support (i.e., government or private grants, individual donations, in-kind gifts, volunteers) to achieve their missions, and small organizations often grapple with how to compete in a market publicly dominated by their larger counterparts.